Tell us which tumor boards you run.
Which boards, how often they meet, and who carries the follow-through today. We reply within two business days with how Arca would run alongside them, starting with one board.
About six weeks to the first board.
Configure
Your boards, their schedules, their rosters, and your presentation criteria become configuration. Cases start arriving by referral and entry; feeds connect where they exist.
First board live
One board runs on Arca alongside your current process: staged agenda, briefs attached, the recommendation captured at the table.
The loop
Tasks with owners and dates land on the navigator's list. Closure and flags begin accumulating into the record.
First program report
Presentation rate, closure, time to treatment, from real cases. Then monthly.
Timeline illustrative; it moves with your board calendar.
How Arca fits what you already run.
A board can run on Arca in its first week with referrals and direct entry; the coordinator and navigator work in Arca and the EHR stays the system of record for care. Epic, Cerner, and Athena feeds are supported on the platform and connect as the program grows. Each one makes staging and task closure more automatic.
Those tools get the case to the meeting: intake, images, the conference itself. Arca's center of gravity is after the meeting: the decision record, tasks with owners and dates, closure with evidence, and the program numbers that come from it. Programs run Arca alongside a conferencing tool or let it take over the agenda too.
The registrar keeps the registry software and the standards. Arca supplies the source data, the decision, the date, the attendees, and the pathway status, so the abstract starts from the decision record rather than from re-reading the minutes.
The coordinator captures the decision while the room discusses it. The physicians' meeting stays a meeting.
How the record behaves.
Arca is a hosted application operated under a business associate agreement with your organization. Access is by role, every access is logged, and the decision record is exportable to you. Clinical documentation stays in your EHR.
It stays. Flags are computed from the record whenever anyone looks, so an open one appears on the navigator's list and the chair's program view every day until the task closes, or until someone documents why it shouldn't.
Yes, and the record says so: a case treated without presentation is visible in the presentation-rate view with the documented reason where one was recorded. Your program's criteria decide which cases merit the board; Arca shows whether practice matches the criteria.
A revised plan is a new decision, captured the same way, with the earlier one preserved. The record shows the sequence.
Who runs it day to day.
The tumor board coordinator and the lead navigator, with the committee chair reading the program view. Arca configures the boards with you, trains those seats, and supports the deployment.
Minutes, in the right direction: the agenda is built and the briefs are attached before anyone sits down, and capture happens during discussion the room was having anyway.
The targets are written down before signature, presentation rate, closure rate, and time to treatment against your own baseline, and the record measures them from the first board. The same figures are the evidence for your accreditor and your health plan programs.